Evolution FMS

Privacy Policy

Oak Technology Ltd respects the privacy of its customers and visitors. If you have any questions about the operation of this web based application (Evolution FMS), please write to support@oaktechnology.co.uk.

Evolution FMS does not collect any personal information about you but does contain personal information within the account and user accounts which are essential for the software to function. This data is not shared, traded, or sold to third parties. Evolution FMS collects non-personal data through the use of server-based "session variables," which we use to achieve important site functionality, including the recognition of logged-in users.

In order to identify users Evolution FMS also uses a single “cookie” (a small file stored by your browser on your hard drive); thus, require a browser that accepts “cookies.”.
Evolution FMS servers will record IP addresses from all visitors to our site. An IP address is a number that is automatically assigned to your computer when you use the Internet. We use IP addresses to help diagnose problems with our server, to administer our site, to analyse trends, to track user movement, and to gather broad demographic information—all for the purpose of continually improving our website and delivering personalized, custom content. IP addresses are not linked to personally identifiable information, and their collection is standard procedure in most web-server environments.
Evolution FMS contains links to other websites. Please note that when you click on one of these links, you are entering another website, for which Oak Technology is not responsible. By using this web application, you signify your agreement to our privacy policy as stated above. Note that this policy may be revised periodically without notice. Please re-read this policy prior to submitting any personal information if you have concerns about how your information is being collected and used.

3rd Party Software / Application Integration

Evolution FMS Anywhere can integrate with various 3rd party applications which include Google Calendar, Google Drive, Quickbooks, Xero and Microsoft Exchange / Microsoft Office 365.

Calendar Services (Google Calendar, Microsoft Exchange and Microsoft Office 365)

If you activate calendar functionality then then Evolution FMS will have FULL access to your Calendar and can perform the following functions:

  • Read calendar entries (appointments) which have been created by Evolution FMS
  • Create calendar entries (appointments) for the categories you have selected in Evolution FMS Settings
  • Modify calendar entries (appointments) which have been created by Evolution FMS
  • Delete calendar entries (appointments) which have been created by Evolution FMS

Cloud Storage Services (Google Drive)

If you activate Cloud Storage functionality then Evolution FMS will have FULL access to your files and folders and can perform the following functions:

  • Read and search folders and files within the Evolution FMS root folder and sub folders
  • Create folders within the Evolution FMS root folder and sub folders
  • Create files (Google Docs documents or Microsoft Word documents) within the Evolution FMS root folder and sub folders

Accounts Software (Quickbooks, Quickbooks Pro, Xero, Sage 50)

If you activate Accounts Integration functionality then Evolution FMS will have FULL access to your accounting system and can perform the following functions:

  • Read customer account, invoice, payment, sales item and bank item information (to be able to create invoices and payment entries)
  • Create customer accounts
  • Create invoices with sales transactions (post Evolution FMS invoices)
  • Create payment transactions (post Evolution FMS payments)


We're committed to protecting your personal information and ensuring your experience with us is as safe and enjoyable as possible. In this section, you'll find information on how and why we collect, store and use personal information to improve our service. You'll also find out how to manage the information that's collected.

What are cookies?

Most websites use cookies to improve your browsing experience. Cookies are small amounts of information in the form of text files sent by our website (or the website of a company we have a relationship with) to your computer, mobile phone or other device when you visit our website. They allow us to do various things, including tailor the content you see, and ensure the security of your Online experience. Cookie types and their use We use a combination of different cookies to improve your experience. For example, we use a cookie to remember your username so you don't have to re-type it whenever you sign in. A cookie allows us to remember your previous choices on our site, so you don't have to repeat them on each visit.

Session variables

Session variables last only for the duration of your visit and are deleted when you close your browser. These facilitate various tasks such as allowing a website to identify that a user of a particular device is navigating from page to page, supporting website security or basic functionality.  Most of the information we hold is stored within session variables (which are stored on our server and not your device). For example, they help us to ensure the security of your session, and can also keep you signed in to software while you move between pages.

Semi-persistent cookies

We also use semi-persistent cookies. They last beyond your session and after you have closed your browser. We use them to ensure you have a better experience when you return to the site and it keeps your session "alive" for a set time period. Semi-persistent cookies remain on your computer for a set timescale or until you choose to remove them. We do not use these cookies to target advertising or for any other purpose outside of the Evolution FMS software.

What if I don't want to accept cookies?

You can choose to restrict or block the cookies set by us, or any website. You’ll need to do this through your browser settings. Please note, if you block or restrict cookies on your machine, the software will be unable to function correctly.

Your browser settings are usually found in the 'options' or 'preferences' menu. The Help function in your browser will show you how to change the settings. We use cookies to provide and maintain a secure environment for your data.  However, you can make funeralgo a trusted website in your browser settings so that each time you visit, your cookies are enabled and allow the software to work correctly.

Remember, for cookie blocking or restrictions, you’ll need to adjust the browser settings on every device you use for internet access. Read about cookies and what we use them for. You can also visit http://www.allaboutcookies.org for comprehensive information on how to block or restrict cookies on a wide variety of browsers. You'll also find details on how to delete cookies from your computer, as well as more general information about cookies. For information on how to do this on the browser of your mobile phone you'll need to refer to your handset manual.